Invoice automation
High invoice volumes, multiple entities and the same exceptions to untangle every month. Now every invoice arrives with its destination ready, and with anything that does not add up flagged.
What the system does
Whatever layout the supplier uses, the same data comes out.
Anything unusual is flagged with the reason attached, instead of guessed.
Processing grows with the number of invoices and entities.
The process
How the system took shape, step by step
Invoices arrive exactly as they are
PDFs, scans and email attachments, every supplier with their own layout. The system extracts the same data from every invoice.
Your routing rules captured
We captured where an invoice belongs: per entity, cost centre and type of cost, including the exceptions.
The data is checked and ready
For each invoice you see what was read and where it goes. Anything unusual is flagged, not guessed.
Finance posts and approves
Nothing is posted definitively on its own. What is clear is ready, what deviates lands with an employee.
The end result
Invoices land in the right place straight away
Every invoice is read, placed and checked before anyone looks at it. What is clear moves on; what deviates goes to the top of an employee’s pile, with the reason attached.
What a fantastic day at our QBR event. It was inspiring and full of entertainment!
Michiel van der Zant · Rabobank
More cases to explore
Facing something similar?
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