Finance / Real estateIn daily use
Processing invoices automatically
High invoice volumes, multiple entities and the same exceptions to untangle every month. Now every invoice arrives with its destination ready, and with anything that does not add up flagged.
- Client
- Organisation with several entities and many incoming invoices
- Users
- Finance team
What the system does
Whatever layout the supplier uses, the same data comes out.
Anything unusual is flagged with the reason attached, instead of guessed.
Processing grows with the number of invoices and entities.
Before and after
Before
Every invoice was assessed, routed and booked by hand.
Now
The AI reads every invoice and puts it in the right place. Finance approves.
- Before: Invoices in every form
Every supplier delivered in its own layout.
- Now, with AI: The AI reads every invoice
Whatever the layout, the same data comes out.
- Before: Rules in people’s heads
An employee knew from experience which invoice belonged where.
- Now, with AI: The AI applies your rules
They determine which entity and cost centre an invoice belongs to.
- Before: Entering data by hand
Amounts and cost centres were retyped for every invoice.
- Now: The data is ready
Amount, cost centre and reference are filled in and checked.
- Before: Errors surfaced later
Misrouted and duplicate bookings had to be corrected afterwards.
- Now: Doubt goes to a person
Anything that deviates is flagged, with the reason attached.
The end result
Invoices land in the right place straight away
Every invoice is read, placed and checked before anyone looks at it. What is clear moves on; what deviates goes to the top of an employee’s pile, with the reason attached.
Are invoices at your company still assessed and booked by hand?
In a 10-minute intro call we look at whether a discovery day makes sense.
How we keep the risk small
- First an on-site discovery day, then a proposal with a fixed price per result.
- Every build round delivers working software. After each phase you decide whether we continue.
- AI makes suggestions with sources, your people decide. Your data stays yours and runs in the EU.
Free and without obligation.